Braxfield Recruitment are working with a property contractor based in South East London that are looking for two Operations Administrators who will play a critical role in supporting the efficient functioning of the company's operations. They will be responsible for overseeing and coordinating various administrative tasks, ensuring smooth day-to-day operations, and supporting the management team in achieving organisational goals. The Operations Administrator should possess strong organisational, communication, and problem-solving skills to handle multiple responsibilities and interact with various stakeholders within the construction industry.
Administrative Support
• Provide general administrative support, including handling phone calls, emails, and correspondence.
• Maintain accurate and up-to-date filing systems, records, and databases.
• Assist in the preparation and distribution of reports, documents, and presentations.
• Organise and schedule meetings, appointments, and travel arrangements.
• Assist in maintaining office supplies and inventory management.
Project Co-ordination
• Assist in coordinating projects, including liaising with internal teams, clients, and subcontractors.
• Maintain project documentation, including contracts, drawings, specifications, and other relevant records.
• Track project timelines, deliverables, and milestones.
• Assist in monitoring project progress and communicating updates to the relevant stakeholders.
Other responsibilities will include:
• Ensure accurate and timely documentation of project-related information.
• Maintain document control systems, including filing, version control, and retrieval.
• Assist in reviewing and proofreading documents for accuracy and compliance.
• Support the implementation and adherence to document management procedures.
• Facilitate effective communication between internal teams, clients, subcontractors, and
suppliers.
• Respond to inquiries and provide necessary information to stakeholders.
• Assist in preparing and distributing internal and external communication materials.
• Support the organisation of meetings, conferences, and events.
• Assist in maintaining compliance with relevant regulations, codes, and industry standards.
• Support the implementation and adherence to health and safety policies and procedures.
• Assist in coordinating training programs for employees on health and safety best practices.
If this role sounds of interest then please submit your CV to Braxfield Recruitment and one of our consultants will be in touch to discuss the role in more detail.